EDI 810 Invoice: What It Is and How to Get Paid on Time
The supplier’s bill for what shipped, matched by the buyer against the PO and the ASN before it is paid.
- Document
- X12 810: Invoice
- Sent by
- Supplier
- Sent to
- Buyer
- In NetSuite
- Invoice
(01)What it is
The 810 is the electronic invoice. The supplier sends it after shipping, and the buyer’s accounts payable system matches it against the purchase order and the receipt, which is based on the ASN. Lines that don’t match are held or short-paid.
Most invoice problems come from differences that started earlier: a price on the 850 that didn’t match your price list, a quantity changed by an 860, or an ASN that didn’t match what was received.
(02)What it carries
- 01Invoice number and date, and the buyer’s PO number
- 02Line items with quantities shipped and unit prices
- 03Allowances and charges, such as freight or promotional discounts
- 04Payment terms and the total amount due
In plain language. Each trading partner’s implementation guide sets the exact fields it requires.
(03)Where it fits
Documents usually exchanged before and after the 810.
(04)In NetSuite
Generate the 810 from the NetSuite invoice created when the order is billed, one invoice per shipment for most retail partners. Prices should come from the PO price agreed on the 855, not recalculated from your price level, or the buyer’s three-way match fails.
(05)Common mistakes
- 01Invoicing your list price when the buyer’s PO had a different price; the difference becomes a deduction.
- 02Invoicing before the ASN was accepted, or invoicing quantities that weren’t on the ASN.
- 03Combining several shipments into one invoice when the partner expects one per ASN.
(06)Questions
What is an EDI 810?
The EDI 810 is the X12 invoice: the bill a supplier sends a buyer for goods shipped, matched against the purchase order and the receipt before payment.
Why was my EDI invoice short-paid?
Usually because a price, quantity or allowance on the 810 didn’t match the buyer’s PO or what they received. The payment advice (820) or a deduction report shows which lines were reduced.
(07)More billing & payment documents